Below is the content of an email sent to members on September 20, 2021.
We will formally close our year with the 2021 annual general meeting (AGM) on 16 December. With the need for an audit of our financial accounts to be completed and approved first, the board brought forward the AGM to the earliest possible date.
The election concerns a majority of our board - four of seven directors. Directors Jodie Sizer, Paul Licuria and I are not up for election. Jodie and Paul were elected for three years in 2021. I was elected for three years in 2020.
The other four positions on the board will be voted on by members. Voting members are those who hold a Club 5, Legends, or Season Ticket membership with Social Club access, and are entitled to access all 11 of the Club’s home games during the home and away season.
With this background, and in the interests of complete transparency, I have set out a timetable concerning the AGM to assist member participation in the election.
We have engaged CorpVote to conduct the election process, an eminent voting and election provider renowned for governance, audit and compliance expertise.
There are two steps we need to complete before the AGM; the nomination step where members nominate for election to the board, and then the members voting step. Both are governed by our constitution.
On October 15 the Club will place advertisements and invite eligible members to nominate for election to the board. The nomination period will close on November 4.
If there are more nominations of eligible candidates than vacancies and a contested election is required, voting shall commence on November 19 and close on December 10, six days before the AGM.
The returning officer will advise the Collingwood board of the results of the election and at the AGM the newly elected board will be formally confirmed.
Nominations open - October 15
Nominations close - November 4
Voting by members opens - November 19
Voting by members closes - December 10
AGM - December 16